Before payment
AP invoice control
Check the amount owed against the order, receipt, or contract before payment.
The control flowWhat arrives
- Supplier invoice
- PO and goods receipt
- Contract and master data
Manuel
Calculate what is owed
- PO: order, receipt, invoice
- Non-PO: contract and policy
- Duplicates and tax
Show the line and failed check
Every result keeps its source records, rule version, and decision history.
The problem
PO and non-PO invoices need different checks. Supplier identity, duplicates, tax, and remaining commitments are often checked by hand.
What your team gets
AP receives an ERP-ready file and a review queue showing the exact price, quantity, tax, or duplicate issue.
Your team retains approval authority and the ERP remains the accounting record.
A first project
Start with work you have already completed.
One entity and one invoice group, usually non-PO invoices already paid.
How we check the result
Recalculate the paid invoices and review differences with AP. The control has been tested on a client's own invoice formats.
Discuss this processRead the detailed notes