Before sign-off

Donation intake and audit evidence

Reconcile a closed period and preserve the records behind the signed figure.

Where to start
The control flowSource records / rules / result

What arrives

  • Payins and bank credits
  • Cheque log and bank master
Manuel

Reconcile a fixed snapshot

  • Reference, account, amount, date
  • Cheque clearing across periods
Checks pass

Matched receipt with source links

Needs review

Timing, duplicate, or uncleared cheque

Every result keeps its source records, rule version, and decision history.

The problem

Payins, bank credits, cheques, and account mappings live apart. Finance rebuilds the same tie-out when an auditor asks later.

What your team gets

A printable report with the summary, item-level evidence, unmatched reasons, and limits of the run.

The donation system and ledger stay in place. The output can be reviewed offline.

A first project

Start with work you have already completed.

One closed period, one channel, and a fixed set of extracts.

How we check the result

Compare the report with the file that supported the signed figure. This case is at requirements stage; no result has been delivered yet.

Discuss this processRead the detailed notes